The Funding Board is made up of UCLA Residential Life professional and student staff members and Resident Government Council Treasurers, or their proxies, who oversee the management of Residential Life’s event funds (a supplemental source).
Frequently Asked Questions
Who may apply for funding?
These supplemental event funds are available to UCLA Residential Life professional staff, Faculty-in-Residence, and registered UCLA student organizations.
What events can be funded?
All-Hill events and registered UCLA student organization events that are open to all Hill residents are also eligible. We no longer fund community building-wide programs and Floor/House events.
Do I have to meet with my SOLE advisor before submitting a funding request?
Yes. The Funding Board requires that you have discussed your event plans, including supplies and equipment needed, with your SOLE advisor prior to submitting your application. Your SOLE advisor is notified via email to verify that you have discussed with them about your event.
What is the deadline for submitting my Funding request?
Your Funding Request must be submitted by Friday at noon in order to be considered at the next Funding Board meeting, and also must be submitted at least 2 weeks prior to the event date, otherwise it may not be reviewed. Be advised that Funding Board only meets on EVEN WEEKS (2,4,6,8) and therefore should be taken into consideration to avoid a late/missed application. Extenuating circumstances are considered on a case-by-case basis, and approval is at the discretion of the Funding Board.
What information should the representative know prior to presenting to Funding Board?
Funding Board meets on Even Weeks (2,4,6,8), Tuesdays at 3:30pm in the Bradley International Hall Conference Room #224 (2nd floor). It is highly encouraged that the original submitter present the Funding Request. However, you are allowed to send a representative/proxy to present on your behalf. Funding Board expects that the representative will have extensive knowledge about the event and will be able to answer any questions related to the Funding Request. Please check in with your representative to ensure they are prepared.
How are requests evaluated?
The Board supports programming initiatives which will enhance the experiential learning, cultural and educational enrichment of students residing in on-campus housing. Funding requests are approved according to eligibility requirements, request guidelines, and support of UCLA Residential Life’s Core 5 tenets (Support the Academic Mission, Cultivate Safe Environments, Foster Social Responsibility, Develop Leaders, and Encourage Personal Growth). Accessibility to Hill Residents, and use or non-use of other funding sources are also taken strongly into consideration. The Funding Board should not be your primary or sole funding source.
Are there items that the Funding Board might not fund?
- Gift Cards: Typically these are not allowed or approved. If you want to provide incentives, chance vouchers, gifts, etc. then you should purchase actual gift items, or, on a case-by-case basis sometimes $ on a BruinCard is acceptable. All of these must relate to the nature of the program theme.
- BruinCard cash: Money put on BruinCard may not be for services rendered or to pay a student for volunteering or “just because.” The criteria typically is something like for an “On the Spot” recognition award for unique or expert services, etc. Considered on a case by case basis. And, if you are approved to offer $ on BruinCards, then we will need a list of all the recipients and their UID numbers.
- Honorariums: also known as “Professional Services or Guest Lecturer fees.” These are NOT for UCLA students or staff, but for non-UCLA persons (experts, speakers or performers who are specialists, etc.) who are not requesting a fee for service. These should also be requested well in advance (ex. in enough time to process to give check to recipient at time of program). If offering honorarium(s), then you should fill out an LVO and have your Program Advisor review and email to: firstname.lastname@example.org
Reimbursement Process Questions
How do I fill out the Disbursement Form?
Please click HERE for instructions. Student organizations only need to fill out Numbers 1-7 in red.
Where do I turn in my Disbursement Form?
Fill out all required fields and print the form (see button above), then turn it in, along with your receipts (taped onto a separate blank 8.5x11 copy paper), and any attendance list (if applicable), to Michelle Le, Area Coordinator, at the Dykstra/DeNeve Residential Life office.
How will I know if my reimbursement check is available for pick up?
The “payee contact information” that was written on the disbursement form will be notified via email when their check is ready. Checks are held at Dykstra/DeNeve Residential Life Office. Inform the office assistant that you are here to pick up a check from Funding Board.