Utilizing ResLife Venmo
The department uses a Venmo Account to accept payments and deposits from residents. The preferred method is to collect money via Venmo. Venmo is an efficient way to collect money for t-shirt sales, ticketed programs, events, etc.
This account also allows programmers (Resident Assistants (RAs), and Resident Government Council members (RGCs), etc.), to be reimbursed via Venmo (for purchase totals up to $100 for EACH event; you can not split up receipts).
How to Collect Money/Deposits via Venmo
1. Prior to taking any Venmo, please email hilltreasurer@orl.ucla.edu the following information:
• The ERES# and Title of the Program
• The participating associations(s)
• The cost per resident (i.e what payment we should parse for in the Venmo transaction history)
• What you told residents to title the payment; Format: Building Name - what they are paying for (i.e. Courtside - Building Shirt)
• What budget you want the money deposited into (deposits will be made quarterly)
2. Have the student purchasing the item pay the UCLA Res Life account (@UCLAResLife).
3. In the transaction details section, have the student include the Building Name and what they are paying for (i.e. Courtside - Building Shirt).
4. Money will be deposited at the end of each quarter.
Important Reminders
-
Establish a clearly written procedure for whoever is handling the money/collecting Venmo payments (usually office assistants).
-
Have clear instructions printed out for residents so they are aware of the steps regarding what they should be writing for the transaction details (have the OA verify their transaction details before).
-
Michelle Le will forward receipts of the Venmo transactions to your email.