Other Processes

Meal Tickets

Meal Ticket Instructions (only use when you are requesting under 15 tickets for a meal period):

• Meal ticket requests require at least a 72-hour lead time prior to your meeting. Please complete the request by using the purchase request form. Click here to access the purchase request form

• If requesting 6 or meal tickets a project code is required.

• An attendees list is required at the time of submitting your request.

• You will receive an email once your meal tickets are ready to be picked up in Central.

Parking Passes

Parking Permit Requests

By submitting a parking permit request you agree that you understand that the intended use of guest parking permits is for meetings to conduct official University business. Under University policy, parking permits provided in the course of a business meeting must be a necessary and integral part of the business meeting, not a matter of personal convenience, whether the meeting is for internal purposes or includes external organizations.

Parking permits are only for people who are NOT UCLA Students, Faculty or Staff.

Parking requests should be requested at least three days prior to your meeting/program, preferably one week in advance. If you submit a request last minute, please understand that we may not be able to fulfill your request.

Instructions:

• At least 72 hours before you need your parking permit, fill out your request online through the purchase request form. Click here to access the purchase request form

• If you are requesting a permit for business purposes, you will need a project code in order to submit a request. Live On Staff have 8 passes allocated to them per quarter to use for their personal guests.

• There is a very limited number of spots that parking allows in DeNeve per day. You will need to request a back up parking lot if you are requesting DeNeve.

• Once your form is submitted, you will be emailed a code. You can give your guest/s that code. The code will be good for the quantity that you requested so you will only receive one code per request. Please note that these codes are ONLY good for the date that you requested.

Gift Cards

• Gift Cards can only be purchased in extenuating circumstances. If you need to purchase gift cards, please email us at finance@orl.ucla.edu.

• It is recommended that you add money to BruinCards instead. Please refer to the section below titled "Incentive- BruinCard Cash" for more information.

Booking Buses or Car Rentals

Rates & Fees

For rates and fees, refer to the UCLA Transportation website. Click here to visit the UCLA Transportation website

BruinCar Rental:

1. All Drivers must have an account. 

2. To become a driver follow the steps on the UCLA Transportation website to create a new account. Click here to visit the UCLA Transportation website to create a new account (This takes 3-5 business days)

   Information you will need:

   1. Department: Office of Residential Life (AVC)

   2. Authorizer: Michelle Le

   3. Email: mle@orl.ucla.edu

   4. Phone: 310-825-3401

   5. FAU: 4-760407-xx-70000-03

3. Once you have an account as a driver, fill out the BruinCar Rental form for the purchasing team to book your rental at least 5 days before you need to pick up the car. Click here to access the BruinCar Rental Form

BruinBus Rental:

1. Please fill out the Charter and Driver Services Online Request through UCLA Events and Transportation. Click here to access the Charter and Driver Services Online Request

2. You will need to Finance to get all the FAU and recharge ID you need to book your bus. 

   • Dept Code: 3165

   • Mailing Address: 417 Charles E Young Drive West, Bradley 205, Los Angeles CA 90095

   • Mail Code: 137507

   • Department Name: Select Office of Residential Life (AVC)

   • Authorized by: Michelle Le

   • Email: mle@orl.ucla.edu

   • Title: Purchasing Manual

   • Phone: 310-825-3401

Team Training and Development

Individual Training and Development (ITD)

Payment Options

1. Recharge
2. LVO
3. T&E Card
4. Out of Pocket

Please refer to the Payment Options page for more information on each of these options. Click here to redirect to the Payments Options page

Steps to use ITD funds:

1. Get approval (see ITD doc for details).

2. Which category does your ITD fall under? Click below to take you to the correct purchasing process.

   • Travel: for trips, conferences or meetings. Click here for more information about paying for Travel

   • All Other Non-Travel: Organizational Membership, Online Trainings, subscriptions, virtual conferences and textbooks. Click here for more information abotu paying for All Other Non-Travel

Incentive-BruinCard Cash

Please complete the request by using the purchase request form. Click here to access the purchase request form

BruinCard Cash is considered Non-Cash and must follow the Non-Cash Award Policy. Click here to view the Non-Cash Award Policy

Please note: Any award over 75 dollars requires written approval from the Director

How to Get a T&E Card

1. Obtain Approval from your supervisor
2. Take the Travel & Entertainment (T&E) Card Holders Course (first course listed). Click here to access the Travel & Entertainment Card Holders Course. Once completed, you’ll receive an email.  Please forward that to Michelle Le.
3. Fill out the T and E card Responsibilities Form. Click here for the T and E card Responsibilities Form
4. When you have been notified that all signers have signed your form. Fill Out T and E card Application. Click here for the T and E card Application
   • For CFO, please put Yogini Purohit
   • For collaborator, please put mle@orl.ucla.edu